Small Office Operations Manager

Responsibilities

Managing client and consultant contracts
Preparing and tracking client proposals with business owner and project managers
Ensuring all licensing for business and principal architect are up to date
Pre-project kickoff and coordination with internal team members, client, vendors and consultants including Building Department, Permit Expediter and Landlord
Generating reports through project life cycle
Managing printing and shipping of internal and external drawings
Uploading digital documents to client project management platforms
Accounts receivable follow up with clients
Project file management
Project closeout

Qualifications

Excellent time management skills and the ability to prioritize work
Strong verbal, written, and organizational skills and use of these abilities to effectively communicate with internal and external stakeholders
Proficient in the use of Microsoft Office Suite
2 years of office experience preferred, but not required